KSeF attacked housing cooperatives. “Robots Rumble”
Before KSeF came into force, one housing cooperative received up to 10 electricity invoices per month. Now it has received 170 items to be recorded – writes today’s “Dziennik Gazeta Prawna”. He’s afraid it won’t end there.
KSeF was intended to simplify and organize document circulation. For now, however, for many entities it means an increase in the number of documents, greater complexity of processes and the need to adapt IT systems to the individual practices of each exhibitor. As “Dziennik Gazeta Prawna” writes, the biggest challenges do not result from the idea of e-invoicing itself, but from the lack of uniform standards in the method of issuing invoices. This causes operational chaos for recipients, which is especially visible in the example of housing cooperatives.
Some electricity suppliers have decided to issue invoices in KSeF separately for each energy consumption point. As a result, the cooperative, which previously received one collective invoice, now receives even a dozen or several dozen documents per month, which means many times more documents to collect, assign and control.
Housing cooperative flooded with invoices
The daily publishes fragments of a letter it received from the accountant of one of the housing cooperatives. – We are a small housing cooperative that manages over 40 residential buildings. We receive invoices for electricity from two sources: Enea SA (which issues invoices for electricity and services including electricity and distribution) and Enea Operator SA (for energy distribution). So far, we have received several, maximum 10 invoices for these services. A few days ago we received 170 invoices issued at KSeF – wrote the accountant.
The amounts on these invoices are usually in the order of several to several dozen zlotys, so they are small, but the work involved in recording them is a breeze. – Just imagine how many invoices large housing cooperatives with hundreds or thousands of collection points received – adds the accountant.
In her opinion, the number of invoices will increase even more in the coming months.
The problem is confirmed by Berenika Ratajczak, spokeswoman for Enea. – Adapting to the KSeF requirements resulted in a change in the invoicing method – the settlement for each energy consumption point is registered in the system separately. Invoices previously covering multiple energy consumption points have been divided into separate documents. Previously, they could collectively cover many collection points. Now, in order to maintain full compliance with tax regulations and system requirements, each invoice is issued for a single point – says Ratajczak.
